Fiesta Restaurant Group Flips Contract Management 180 Degrees with IntelAgree
At Pollo Tropical, the legal team managed contracts entirely through email, routing agreements through inboxes, chasing approvals, and manually saving threads.
The IntelAgree reminders flipped our contract management process 180 degrees because we didn't have anything like that before. They're something special. It's life-changing.
— Analvys Reguera, Legal Assistant and Risk Management Claims Coordinator, Fiesta Restaurant GroupThe challenge
Contracts trapped in email and spreadsheets
The legal team managed contracts entirely through email, routing agreements through individual inboxes and manually saving approval threads. Expiration tracking depended on spreadsheets with no automated alerts, and contracts were dispersed across shared drives and email chains with no clear organization.
The solution
Centralized storage and automated workflows
IntelAgree centralized contract storage and replaced email routing with structured approval workflows directed to department heads, finance, and the CEO. The system added automated expiration reminders, and IntelAgree's team handled configuration after the existing contracts were compiled into Excel.
The results
Reliable visibility without manual upkeep
The legal team now has centralized, searchable storage of roughly 400 contracts, automated approval workflows, and twice-weekly automated expiration reminders that replaced manual spreadsheet tracking.
- ✓ 400 contracts centralized into one searchable system (approximately)
- ✓ 20 new agreements processed per month (around)
- ✓ 122 restaurants operated across Florida
- ✓ Two-week turnaround target for full review, approval, and signature
- ✓ Twice-weekly automated expiration alerts
"Now you just have to look for the name and you have everything — all the information about that contract, all the approvals, etc. — right there"
— Analvys Reguera, Legal Assistant and Risk Management Claims Coordinator, Fiesta Restaurant Group"IntelAgree is everything that you need."
— Analvys Reguera, Legal Assistant and Risk Management Claims Coordinator, Fiesta Restaurant Group"We look forward to continuing the partnership because it saves us so much time on our daily agreement procedures."
— Analvys Reguera, Legal Assistant and Risk Management Claims Coordinator, Fiesta Restaurant Group