From Inbox Overload to Complete Contract Visibility
Before IntelAgree, contract management at ASI Paving relied heavily on email communication, which created substantial tracking challenges as volume increased. "I'd get an email saying, 'Here's a contract that needs review,' followed by another, then another," McLean explained. "After thousands of emails, I’d have so many flagged items that it was unmanageable.”
The email-based system made it nearly impossible to maintain oversight of pending reviews and contract status. McLean found himself constantly searching through messages, trying to remember contract names and parties, with no clear visibility into what required immediate attention versus what could wait.
IntelAgree's dashboard turned this chaotic process into organized, actionable visibility. "It’s nice to be able to open up IntelAgree and immediately see my workload — maybe 18 contracts waiting for approval for example — with clear timestamps showing when each was submitted. If one's been sitting there for three weeks, I know I need to jump on it," McLean noted. "It gives me an accountability measure that I didn't have before."
The platform's search functionality has proven equally valuable. Where previously McLean would struggle to locate specific agreements even when he knew they existed, IntelAgree provides instant access. "I can type in a party's name and every contract associated with them pops up instantly," he said. "Before, I'd spend time trying to figure out who might know where a document was stored. Now I just search in IntelAgree."
Achieving 100% Contract Review Coverage Through Systematic Processes
IntelAgree enabled ASI Paving to implement the systematic review process that matched their operational sophistication. The platform's clause library became a cornerstone of McLean's efficiency improvements, eliminating the need to recreate common provisions for each contract.
"Having a clause library means I'm not starting from scratch every time I need a provision that comes up repeatedly," McLean explained. "I've got these well-crafted clauses ready to go, and I can just plug them in. That saves significant time during reviews." This functionality replaced his previous approach of maintaining clauses in basic Word documents, providing a much more intuitive and organized system.
The platform's structured workflow has brought clarity and accountability to ASI Paving's review process. "We've established a clear process where account managers handle the initial review to verify scope and pricing. Once they approve it, the contract comes to me for legal review, and every step gets tracked," McLean said. This systematic approach ensures proper sequences while maintaining complete transparency through comprehensive audit trails.
"Prior to IntelAgree, we didn't have a formal legal review in place. Now 100% of our contracts move through this review process,” McLean said. This represents a fundamental shift in how ASI Paving manages legal risk across their diverse project portfolio, ensuring that every agreement receives appropriate legal oversight before execution.
Building Complete Contract Accountability from Approval to Archive
IntelAgree has fundamentally changed how ASI Paving executes contracts, eliminating manual bottlenecks and creating seamless workflows from approval through signature. The transition to electronic processes has delivered immediate efficiency gains while improving reliability and tracking.
"Contract execution is completely seamless now," McLean explained. "I set someone up for signature and it goes straight to their inbox — no coordination headaches." This replaced a cumbersome process where contract administrators would print documents, physically locate signers who might not be available, and manage paperwork that could easily be delayed or forgotten. "We've eliminated physical stamps and document scanning entirely. Everything's handled electronically."
Version control has become reliable and transparent, addressing a critical need in construction where contract modifications are common. "Every time we upload a new version, we have the complete history right there. It's perfect," McLean noted. Teams can now confidently work with current contract versions, eliminating the risk of executing outdated agreements.
The audit trail functionality provides complete accountability throughout the contract lifecycle. "The audit trail is really valuable. Having a documented process with complete tracking at every step gives us the oversight we need," McLean said. This visibility enables proactive management and helps identify process improvements when contracts experience delays.
For McLean, the comprehensive transformation has been remarkable. "The difference is night and day — we're much more organized now and have a real lifecycle management process in place." The platform has evolved from a helpful tool into essential infrastructure, providing the systematic approach that matches ASI Paving's operational excellence across all aspects of their business.
